Non Residential Matron

Contract type: Full Time

Hours of work: Approx. 42 hours per week

Salary: Up to £22,500 per annum dependant on experience

Anticipated start date: Boys House September 2023

Closing date: 23rd March 2023

Location: Buckingham, Buckinghamshire

Job Overview

Stowe is a mixed independent boarding School for approximately 900 pupils situated in 750 acres of parkland. We are recruiting for two day matron’s to assist and support:

  • A boy’s day house (September 23 start)

Pastoral care is an integral part of this role and we are looking for a well organised, energetic, and flexible person who is good at building relationships with both children and adults.  A driving licence is essential (car owner essential).  First Aid skills desirable but training will be available.

Stowe School is committed to safeguarding and promoting the welfare of children and expects all staff to share in this commitment

Purpose of the job:

To provide pastoral care and guidance to pupils, working closely with the House Parent to ensure a warm, purposeful, pleasant atmosphere and regime within the House.   To maintain standards and controls as set by the School, HSP and the Health and Safety at Work Act.  To play an active role in the life of the Boarding House and School

Key Responsibilities and Accountabilities

The Matron has responsibility for approximately 60 – 70 pupils. 

Liaison is required with the following departments:

  • Operations Directorate regarding standards, personnel issues, health and safety.
  • Domestic Services Supervisor regarding cleaning standards and furnishings.
  • Maintenance Department.
  • Medical Centre.
  • Laundry Supervisor, Head Houseman, Catering Manager.

The post is an integral part of ensuring that the School profile remains high with the Governors, Head, staff, parents and visitors

Key Tasks

  1. To support the House Parent in the day to day running of the House.
  2. To provide pastoral care and guidance to pupils.
  3. To provide a friendly, open environment for pupils to seek help.
  4. To liaise with parents/guardians/staff/medical staff in respect of the wellbeing of the pupils.
  5. To be responsible for the smart appearance of the pupils. 
  6. To deal sensitively with information recognising confidentiality particularly in regard to the Children’s Act and follow School procedures on safeguarding and child protection.
  7. To organise and attend social functions for year groups in the House, i.e. pizza parties, film nights etc.
  8. To be aware of the requirements laid out in the National Minimum Boarding Standards.
  9. To provide medical care in the House, following guidelines issued by the Medical Centre, ensuring proper records and communication are maintained and visiting pupils confined to the Medical Centre. 
  10. To take responsibility for the collection, appropriate and secure storage, and the administering of prescription and non-prescription drugs to pupils.  
  11. To act as first aider in the event of a medical emergency in the House, liaising with the School medical staff and external organisations i.e. hospitals and emergency services.
  12. To transport pupils to hospitals, emergency orthodontic visits and opticians as necessary. 
  13. To liaise with the Domestic Team Leader to ensure that cleaning standards are met as agreed with the Housemaster. 
  14. To ensure that the laundry service to the pupils is effectively managed, carrying out minor repairs and name tagging of clothing to ensure that the pupils’ clothing is fit for wear and laundering.  Advising pupils if the fit, cleanliness or state of repair of their clothing and footwear has fallen below an acceptable standard and arranging replacements where necessary.
  15. To inspect the house daily for cleanliness, tidiness, wear and damage, faulty installations, illegal equipment, breaches of school rules and breaches of fire and safety regulations.  Informing the relevant department of any discrepancies and actions required.
  16. To assist the House Parent in preparations for special functions, e.g. Speech Day, At Homes. 
  17. To provide support and attend House and School events when possible, e.g. Sports Day, Inter House competitions, sporting events and other activities. 
  18. The Matron should take responsibility for conducting daily medical queues in the House.  The timings can be varied according to the needs of the House and House Parent.
  19.  To attend relevant training courses, when required to ensure that knowledge and standards are maintained to the required level eg First Aid Training, Health & Safety etc. 
  20. To build and develop strong communications with other Matrons.
  21. To attend mandatory training days/CPD courses as and when required.
  22. To maintain and improve professional knowledge and competence.
  23. To carry out any other duties commensurate with the post as may be reasonably required.o ensure adherence to statutory
  24. To ensure adherence to statutory Health and Safety and Data Protection Legislation at all times.

Working Weeks Term Time plus the following:

Start of the Michaelmas term – mornings only from Wednesday immediately after the August bank holiday (ie approximately 1 week before pupils return) in order to prepare the House for the start of term.

End of Michaelmas term – as pupils depart.

Beginning of Lent term – 4.00pm – 6.00pm on the day that term starts.

End of Lent term – as pupils depart.

Start of summer term – 4.00pm – 6.00pm on the day term starts.

End of summer term – one morning into the holiday finishing at midday to organise the House for handover to Stowe Enterprises, or up to a further two mornings finishing at midday to organise the House if required by the School.

At half terms, Exeats and end of terms, Matrons are required to be available until 2.30pm to support pupils and to assist in the safe closedown of the Boarding House.

Expectations:

In general a Matron is expected to be available to deal with both routine matters and emergencies as they arise. However, Matrons may expect their working hours per week to be no fewer than 42 and this may be exceeded from time to time. There will be times of significant and intense activity and times when Matron is less busy and it is therefore generally accepted that over the course of a Term the working hours even out to an acceptable level.

Matrons are expected to run 2 medical queues a day i.e. breakfast and dinner at times agreed with their Housemaster.  During the remainder of the day, Matrons’ hours are likely to be as follows although there will be a need for flexibility in consultation with the Housemaster:                                                           

On the Friday of Exeats and Half Terms the Matron will be required to work 8.00am – 14.30pm but will not be required to work on the Saturday.

If, due to the needs of the House, Matron is required to work during any period which would otherwise be a rest period or rest break, then the School undertakes that an equivalent period of rest may be taken whenever possible.  The HSP will agree with the Matron the timing and duration of the compensatory rest.   The Houseparent must be informed of the cover arrangements made and pupils should attend the Medical Centre if they feel unwell and Matron is off duty.

This job description reflects the present requirements of the post and as duties and responsibilities change/develop, the job description will be reviewed and be subject to amendment in consultation with the post holder.  There will be an annual review of performance carried out by the HSP, overseen by the Deputy Head (Pastoral).

Date agreed: April 2021

Attributes

Essential

Desirable

Qualifications

  • Educated to minimum GCSE/O Level standard with a good level of English and Grammar
  • First aid qualification
  • BSA boarding qualification

Specialist Skills & Experience

  • Basic IT skills to include MS Word, Excel and Outlook
  • Valid driving licence
  • Able to physically carry out the tasks associated with the role
  • Caring for children and young adults
  • Proven experience in undertaking administrative duties
  • Experience of working with 13 – 19 year olds

Personal Qualities

  • Ability to empathise and communicate with young people
  • A good sense of humour
  • Enthusiastic and energetic
  • Ability to work the flexible working pattern required of the role
  • Friendly, approachable attitude
  • Calm, under pressure
  • Observant
  • Team player
  • Ability to plan and organise
  • Excellent communication skills at all levels. 
  • Open to learning new skills

To apply now , please download the application form for this job here. We look forward to receiving your application.